Service Partner

Property Handover Protocol for Rental Apartments

Get expert assistance with handing over the property to the tenant and settling the lease at the end, starting from 200 zł

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Want to save time on rental formalities and drafting a handover protocol?

Receive support from experts who will help you hand over the property to the tenant or settle the lease

Ensure a thorough inventory of the property and detection of any potential damage

Avoid disputes with the tenant in case of property or equipment damage

Did you know that 1 in 4 rental property owners face tenant-caused damages?

The handover protocol is a document created at the time of property transfer to the tenant and is later used for the property return at the end of the lease. It describes the apartment’s technical condition, inventory, and meter readings to prevent misunderstandings during the tenancy.

Repairs can cost up to 10,000 zł – if issues are reported at handover and included in the protocol, the tenant is responsible for repairs.

Rely on Experienced Engineers and Gain Assurance

Both when handing over the apartment to the tenant and at the lease's end – you can count on expert assistance. The service includes a handover protocol with photo documentation.

Confirmation of key set and meter readings
Inventory of items, including high-value items
Documentation of any damages (e.g., broken or damaged items)

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How to Get Expert Help with Drafting a Rental Handover Protocol?

01. Order a Call

Leave your phone number, and Pewny Lokal experts will contact you within 24 hours to confirm service details and final pricing.

02. Set a Convenient Time

A Pewny Lokal engineer will arrive at the agreed time to draft the protocol and confirm with the tenant.

03. Receive the Protocol

Within a maximum of 2 business days after drafting the protocol, the documents will be sent directly to the provided email address.

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Detailed Protocol by Pewny Lokal

Pewny Lokal is the partner providing audit and protocol drafting services at the start and end of a rental lease. The protocol, prepared by experienced engineers, gives the landlord a foundation for security deposit deductions or repair claims.

Detailed documentation of all damages
Years of experience from qualified engineers
Flexible scheduling options

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Questions? We are here to help!

Use the Help Center or contact our experts.

How does a handover protocol protect the landlord's interests?

The handover protocol is a document created at the time of transferring the rental property to the tenant and later used when returning the property at the end of the lease. It protects both the landlord’s and tenant’s interests by accurately detailing the key aspects of the rental.

It includes documentation of the property's condition at the start and end of the lease, inventory, meter readings, and notes any damages. It provides protection against unwarranted claims, as well as valid ones, should any damages occur during the tenant's occupancy, helping to avoid financial losses.

What does a handover protocol include?

A handover protocol typically includes an inventory of all items in the rented property, a list of high-value items, a list of damages, confirmation of keys, meter readings, and full photographic documentation. Check an example of a rental handover protocol.

How can I use this service?

The first step is to request contact with a Pewny Lokal expert, who will get in touch within 24 hours. During the call, they will explain the service, gather key information, and confirm the final protocol preparation price.

The Pewny Lokal specialist will then arrive at the rental property at the agreed-upon time to draft the protocol and confirm the property's condition with the tenant. Within a maximum of 2 business days after drafting, the protocol documents will be emailed directly to you.

How much does drafting a handover protocol cost?

The starting price for a handover protocol is 200 zł gross. The exact cost depends on the property's size and any additional selected services, such as inspection during holidays or weekends.

Safe rental solutions for all parties, at every stage.

+48 12 881 53 78 info@simpl.rent

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Simpl Ltd. with its registered office in Kraków, Piwna Street 25/20, 30-527 Kraków, registered by the District Court for Kraków Śródmieście, XI Commercial Division of the National Court Register, KRS: 0000809392, share capital: PLN 23,550.00, Tax Identification Number (NIP): 6793191362.